Batten & Shaw is a full service construction management firm. The expertise of the company is healthcare and commercial construction including complex multi-phased projects, renovations and expansions, and ground-up construction of new facilities. 

We are fortunate to be working with some of the nation’s leading healthcare companies and we believe this has been earned through hard work and a commitment to meeting the owners’ needs.

Batten & Shaw is proud to be the contractor of choice with a 90% repeat rate of business. We have a firm commitment to provide the highest level of service in building construction that is noticeably different to the clients we serve.

 

Position Summary:

The receptionist serves as an ambassador for the company by acting as the first point of contact for callers and visitors.  Provides administrative support for multiple departments.

 

Position Responsibilities:

  • Answer and route all incoming phone calls
  • Greet all office visitors and notify appropriate individual of their arrival
  • Receive all company deliveries and distribute to necessary individual(s)
  • Send and receive fax transmissions and route to appropriate individual(s)
  • Send postal mail and packages as requested by operations, estimating, and other staff members
  • Gather, prepare, and send FedEx packages to Superintendents in the field on weekly basis and more frequently upon request
  • Open and distribute postal mail each day
  • Assist Business Development and Preconstruction team with proposals as needed.  Compile content, proofread, bind, and package proposals for distribution.
  • Create and edit employee resumes for use in proposals and RFP’s
  • Compile Verizon billing charges by project manager on a monthly basis
  • Provide general administrative services for Executive Leadership, Human Resources, Marketing/Business Development and other project management/estimating personnel as requested
  • Enter new contacts into Outlook for business development team
  • Order company business cards
  • Coordinate conference room usage
  • Prepare and distribute service anniversary cards on a monthly basis
  • On a quarterly basis, collaborate with Human Resources on internal company newsletter.  Develop content, proofread, compile information, and prepare for printing.
  • Maintain office bulletin boards
  • Update company Intranet phone and job lists
  • Update email distribution lists in company Outlook address book on a monthly basis
  • Complete credit applications for jobsites at the request of operations personnel
  • Coordinate company vehicle usage
  • Other duties as required

                                                                 

Education and Experience:
  • Two years administrative experience
  • High computer literacy skills

 

Knowledge, Skills and Abilities:
  • Proficiency with the Microsoft Office suite of products (Word, Excel, Outlook)
  • Strong communication skills
  • Strong organization and planning skills
  • Ability to manage multiple projects simultaneously
  • Strong detail orientation and commitment to accuracy
  • Ability to learn quickly and adapt to changing environments

Benefits:

  • Medical Health Insurance
  • Optional Health Savings Account
  • Dental Insurance
  • Vision Insurance
  • Group Life Insurance
  • Voluntary Life Insurance
  • Short and Long Term Disability
  • Cancer, Critical Illness, and Accident Insurance
  • Flexible Spending and Dependent Day Care Accounts
  • 401K with Employer Match
  • Paid Holidays
  • Time Off Plan (vacation, sick leave, jury duty, military leave)

Wage

DOE

Experience

Any

Type

Full-time