Preconstruction Coordinator

Nashville, TN posted on November 28

More Batten & Shaw jobs




Since our formation in 1988, Batten|Shaw has enjoyed the opportunity to serve customers in Middle Tennessee and grow our project portfolio from the Atlantic to the Pacific. Our proven experience in commercial construction, our reputation for outstanding workmanship, and our commitment to providing clients with an enjoyable building experience has afforded us the opportunity to partner with companies that set a very high bar for the outcome of projects. Batten|Shaw's long standing reputation for excellence has been born out of our attention to detail, strong customer relationships, and unique ability to work in occupied facilities. Often these facilities are operating expensive equipment that must remain fully functional throughout the construction process. We provide a full-service construction offering for complex multi-phased projects, renovations and expansions and new from the ground-up construction.                          

                                             Preconstruction Coordinator


We are seeking an ambitious energetic and self-motivated Preconstruction Coordinator to join our team.


The Preconstruction Coordinator provides administrative and organizational support to the Preconstruction/Estimating Department with daily department operations, bid day support, and management of subcontractor database. The position will also support the Marketing Department on a as needed basis and provides back up receptionist duties.

Assists Preconstruction Department in day to day functions including:

Network Folder Set Up for new projects

Network Organization

Downloading and/or ordering plans and specifications

Scanning and/or duplicating large format documents

Procurement of bidding subcontractors and suppliers (phone calls).

Bid day proposal delivery and organization

Compiling as required, subcontractor risk assessment:

Verifying appropriate trade/credit references, and financial information is attained for review by controller and CFO.

Pull Experian credit reports.

Compiling information on Subcontractors for future use.

Create file systems for financial reviews

Managing and receiving information for required client spreadsheets (i.e. quantity surveys, HPG purchasing documentation, etc.)

Set up Project Information Content for File Maker Pro Subcontracts (Project Name, Location, Drawing Log, Specification, Addenda, etc.)

Manage input of Opportunities set up in ZOHO by preconstruction staff

Learn programming skills for FileMaker Pro-contracts

Manage invoices for printing

Set up Pre-con agreements for signature

Assist with contacting Subcontractors for bid work (phone calls).

Diversity outreach

Management of subcontractor data base

Updates and maintains subcontractor database under supervision of Preconstruction Managing Director

Assists Marketing Department in compilation of RFP responses including

Network folder set up

Downloading and/or order RFP documents

Updating In-Design Files as needed

Making copies and assembling response books

Required Education and Experience:

Bachelor’s degree

Two years related construction administrative experience

Demonstrated understanding of Construction CSI Divisions and Trade Codes

Knowledge of building construction, materials, systems, and market conditions

  • Proficiency with the Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook)
  • Strong communication skills
  • Strong organization and planning skills
  • Ability to manage multiple tasks
  • Strong detail orientation and commitment to accuracy
  • Ability to learn quickly and adapt to changing environments

 Batten and Shaw is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.